ConstructionERPReal Estate
Acumatica Equipment Costing Demo: Know What Every Machine Is Really Costing You
Uncover the true profitability of your equipment fleet using Acumatica’s built-in tracking and reporting.
In many construction businesses, the true cost and profitability of equipment often go unnoticed or, worse, misunderstood. You might know the sticker price of that dump truck or excavator, but do you know how much it really costs you for each job? Or how much is it earning?
If that question makes you pause, you’re not alone.
In our latest Acumatica demo video, we walk through how to track equipment costs and revenue accurately in Acumatica Construction Edition, using either internal rental models or third-party equipment leasing. The demo video is embedded below, so feel free to watch, then keep reading to uncover the bigger picture.
Why Equipment Revenue and Costing Matter More Than Ever
Think about how much capital is tied up in your equipment fleet. Now think about how much visibility you have into whether that fleet is actually turning a profit.
In many firms, equipment rental costs are either:
- Not tracked at all, or
- Managed outside the ERP in spreadsheets or point solutions
- Both of those paths create problems. You can’t make smart business decisions on asset utilization, cost recovery, or maintenance if your data lives in silos—or worse, is missing altogether.
That’s where Acumatica can change the game.
Two Common Use Cases for Equipment Tracking in Acumatica
The demo covers two primary models we see across our construction clients:
Internal Equipment Rentals Across Entities
Some general contractors manage their own fleet and “rent” equipment internally across projects or business units. Tracking those intercompany rentals accurately is critical for compliance and cost allocation.
External Rentals from Third-Party Vendors
In some cases, companies lease equipment from external providers. These costs need to be allocated by project, with visibility into both operational cost and any markups or revenue recovered.
Regardless of which model applies, Acumatica allows you to:
- Capture transactions by project
- Assign equipment rental rates at the inventory level
- Automatically apply rates based on usage hours
- Record associated revenues and costs to subaccounts
- Report on utilization and profitability by asset
A Look Inside the Demo: What You’ll Learn
Here’s a quick breakdown of what the video shows:
Tracking Transactions at the Project Level
Using Acumatica’s Project Transaction screen, you can see a detailed list of all transactions tied to a specific job. Equipment entries are tagged by:
- Project name
- Task and cost code
- Rental units (e.g., dump trucks, excavators)
- Usage quantity (typically by hours)
Rates are pulled directly from inventory settings, where you can also apply multipliers or discounts as needed.
Visibility into Revenue and Expense
The system tracks both equipment revenue (from internal or client billing) and operational costs like:
- Repairs and maintenance
- External leasing expenses
- Depreciation or usage-based costs
All of this data rolls into a customized report that shows:
- Total utilization value by project
- Operating costs per asset
- Net profit by equipment type
- Drill-down to individual GL transactions
You can even slice the report by individual equipment items for more granular insights.
The Real Question: How Are You Tracking Equipment Today?
If your answer involves spreadsheets or disconnected systems, that’s your signal.
It doesn’t have to be complex to get this right. The demo shows how Acumatica simplifies every step, from data capture to reporting to drill-down. The tools are already there. They just need to be put to work.
At The Answer Company, we specialize in helping construction firms unlock the full potential of Acumatica. We don’t just implement software, we work with your team to ensure that your system supports the way you actually do business.
Want to see how it works in your business?
Let’s talk. Our team of Acumatica experts is ready to help you implement a smarter, more accurate way to manage landed costs and every other aspect of your ERP strategy.
Why Partner with The Answer Company
Let’s talk about how we can help your team run smarter with Acumatica.
At The Answer Company, we know that the right ERP partner makes all the difference. Named Acumatica’s Construction Partner of the Year 2023, we bring the tools and the expertise to help construction firms simplify billing, strengthen cash flow, and build smarter businesses.
At The Answer Company, we don’t just sell software—we solve business challenges. As the 2023 Acumatica Construction Partner of the Year, we’ve worked with hundreds of growing construction and project-based companies to modernize how they manage jobs, cost data, and equipment.
Whether you’re looking to track internal equipment rentals across entities, allocate third-party lease costs more accurately, or simply eliminate the spreadsheet chaos, we bring the technical depth and industry insight to make it happen.
Our team of Acumatica-certified experts guides you from discovery to deployment, with hands-on support every step of the way.
Driving Transformative Results for Construction Firms
Partnering with The Answer Company means unlocking the full potential of Acumatica—and the results speak for themselves:
- Better Collaboration: Real-time data and mobile access keep office staff and field teams aligned, no matter where they are.
- Lower Costs: Streamlined workflows and fewer inefficiencies mean reduced redundancies and better budget control.
- Greater Visibility: Dashboards give leaders a clear view of project progress, profitability, and risks—making it easier to act with confidence.
- Stronger Profitability: By accelerating billing cycles and improving cost control, firms protect margins and ensure projects deliver maximum value.
“The Answer Company is an exceptional business partner for our Acumatica product. From implementation to ongoing support, they have provided excellent service and are extremely knowledgeable.”
—Norman Rousseau, Vice President Finance, Infinity Properties
Partnering with The Answer Company
For us, success isn’t just about getting software live. It’s about giving your team clarity, control, and confidence to focus on the work that matters most. That’s why so many construction leaders trust us to guide their ERP journey.
Ready to build a better business? Partner with The Answer Company and see how Acumatica Construction Edition can transform the way you work.
Acumatica Equipment Rental FAQs
Yes. Acumatica supports intercompany equipment rentals and tracks revenue and costs by project, task, and company.
Rates are assigned at the inventory level and can include multipliers, discounts, or customized pricing per equipment type.
Yes. Reports in Acumatica can be filtered by asset, allowing you to view costs and revenues for each piece of equipment.
Absolutely. You can allocate costs from third-party leases directly to your projects, along with any internal markups if needed.
Acumatica provides GL drill-downs from the equipment profitability report so you can trace every cost and revenue transaction.
Yes. While some reports may be customized, the core tracking and transaction features are included in the platform.
Real-time visibility, fewer errors, easier reporting, and faster decisions. Acumatica centralizes the data so you can act on it.
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